Via Zoom, 30 May 2026, 23:00 UTC
Chairperson: Warren Toomey
Present:
Thalia Archibald
David Arnold
Kevin Bowling
Clem Cole
Dan Cross
Matt G
Greg Lehey
Warner Losh
Will Senn
Warren Toomey
Frank Wortner
Apologies:
none
No pre-meeting votes changed.
All four public officer positions are declared vacant.
Candidates:
For president: Warren Toomey
For vice-president: Clem Cole
For secretary: Greg Lehey
For treasurer: David Arnold
As per Rule 52(2), as we have no other accepted nominations, the Chairperson declared the members elected to the positions.
Motion passed. All 12 Existing TUHS Team Members are TUHSI Members.
Discussion: Warner Losh was concerned about the Committee culture, and how decisions in Committee meetings would be conveyed to the rest of the team.
Clem Cole suggests that formal decisions require email to team, and that the email record be maintained.
Greg Lehey says that he envisages few Committee meetings.
Warren Toomey states that any decisions made in Committee meetings will be communicated with the members.
Warner Losh notes that the Model Rules do not cover this topic and offers to write up a draft.
Motion passed unanimously. The by-laws at Rules/proposed_bylaws.md are part of the Association rules.
Warren Toomey states that we have no debts.
David Arnold states that we have AUD 3,728 in assets from GoFundMe.
Warren Toomey notes hidden assets: collected software and documentation.
Motion: Vote on the following addresses:
Place of business: 139-171 Larch Rd, Tamborine QLD 4270, Australia
Registered office: 29 Stones Road, Dereel VIC 3352, Australia
Motion passed.
Clem Cole: We believe we have explicit permission for everything in the public archive. We have a charter to preserve historical artefacts, including adding to the archive, so TUHSI needs to articulate its acquisition policy.
Warner Losh: We need to get a legal opinion and draft a policy.
Motion: Defer to email
Motion passed.
Motion: Communicate primarily by email.
Motion passed.
Warner Losh: It's too early to talk of admitting new members.
Greg Lehey: Should be deferred to next AGM in November.
Clem Cole: How does this relate to the TUHSI charter? Who are we?
Warner Losh: Postpone a decision until we have a better understanding of who we are.
Decision: defer, but not as long as the next AGM.
Motion: Defer this relatively complicated item until we have finished discussing it.
Dan Cross: Thought that it was all agreed, only the size of the VPSs being allocated.
Warren Toomey: Propose stepwise transfer of services.
Warner Losh concurs.
Warner Losh observes that the people doing the work should drive the technology choices.
Dan Cross: Are we happy using Vultr? Can pay out of own pocket and be reimbursed.
Warren Toomey: Authorize Dan Cross to spend up to a certain amount monthly, defer the other points.
Motion to defer passed (but see below).
Motion: Authorize David to investigate opening a bank account for TUHSI.
Motion passed.
Warren Toomey wants to revisit infrastructure.
Warren Toomey: Allow Dan to implement his infrastructure plan, with input from other members, and with a budget of up to USD 100 per month.
Dan Cross: $100 is too much.
Motion: Authorize Dan Cross, maybe with subcommittee, to implement Dan's plan with funding to come.
Motion passed.
Motion: hold next meeting at 23:00 UTC on 21 November 2026.
Motion passed.